PMP questions: A complete list of 49 processes of PMP

Introduction 

Do you know in your Project Management Professional (PMP) Certification exam journey, understanding the 49 processes that make up the PMP framework is crucial?  These processes are divided among five process groups and ten knowledge areas. In this blog, we’ll break down these processes in a straightforward manner to help you better grasp them for your PMP exam preparation.

PMP Processes

The PMP framework, developed by the Project Management Institute (PMI), outlines a structured approach to managing projects. Each process is designed to help project managers ensure their projects are completed on time, within budget, and to the required quality standards. Understanding these processes will not only aid in your exam preparation but also in practical project management.

The Five Process Groups

The 49 processes are grouped into five broad categories, or process groups, which reflect the stages of a project:

1. Initiating
2. Planning
3. Executing
4. Monitoring and Controlling
5. Closing

Let’s dive into each process group and explore the specific processes involved.

 Process Group: Initiating

The Initiating Process Group involves defining and authorizing the project. It sets the groundwork for what will be done and why.

1. Develop Project Charter – Create a document that formally authorizes the project and outlines objectives.
2. Identify Stakeholders – Identify all individuals or organizations affected by the project and document their interests.

Process Group: Planning

The Planning Process Group is all about setting up a detailed plan for how the project will be executed, monitored, and closed.

1. Develop Project Management Plan – Create a comprehensive plan that integrates and consolidates all subsidiary plans.
2. Plan Scope Management – Define and document how the scope will be managed.
3. Collect Requirements – Gather and document the requirements of stakeholders.
4. Define Scope – Develop a detailed description of the project and product.
5. Create WBS (Work Breakdown Structure) – Break down the project scope into manageable components.
6. Plan Schedule Management – Define how the project schedule will be managed.
7. Define Activities – Identify and document the specific actions required to produce project deliverables.
8. Sequence Activities – Determine the order of activities and their dependencies.
9. Estimate Activity Durations – Estimate how long each activity will take.
10. Develop Schedule – Create a detailed project schedule.
11. Plan Cost Management – Define how project costs will be managed.
12. Estimate Costs – Estimate the costs of project activities.
13. Determine Budget – Establish the cost baseline.
14. Plan Quality Management – Define how the project’s quality will be managed.
15. Plan Resource Management – Determine how resources will be acquired, managed, and utilized.
16. Plan Communications Management – Define how communication will be managed throughout the project.
17. Plan Risk Management – Define how risks will be identified, analyzed, and managed.
18. Identify Risks – Determine what risks might affect the project.
19. Perform Qualitative Risk Analysis – Assess the impact and likelihood of identified risks.
20. Perform Quantitative Risk Analysis – Analyze the potential impact of risks using numerical methods.
21. Plan Risk Responses – Develop strategies to mitigate, transfer, or accept risks.
22. Plan Procurement Management – Define how goods and services will be acquired.
23. Plan Stakeholder Engagement – Define how stakeholders will be engaged throughout the project.

Process Group: Executing

The Executing Process Group involves coordinating people and resources and integrating and performing the activities of the project according to the project management plan.

1. Direct and Manage Project Work – Perform the work defined in the project management plan.
2. Manage Project Knowledge – Use and manage knowledge to achieve project objectives.
3. Acquire Resources – Obtain and manage resources needed for the project.
4. Develop Team – Improve team performance and enhance their capabilities.
5. Manage Team – Track team performance and address issues.
6. Manage Communications – Ensure timely and appropriate collection and dissemination of project information.
7. Implement Risk Responses – Execute the planned risk response strategies.
8. Conduct Procurements – Obtain the goods and services required for the project.
9. Manage Stakeholder Engagement – Communicate and work with stakeholders to meet their expectations.

Process Group: Monitoring and Controlling

This group involves tracking, reviewing, and regulating the progress and performance of the project.

1. Monitor and Control Project Work – Track and review project performance to ensure it aligns with the project management plan.
2. Perform Integrated Change Control – Review and manage changes to the project baseline.
3. Validate Scope – Ensure deliverables meet the agreed-upon scope.
4. Control Scope – Monitor and manage changes to the project scope.
5. Control Schedule – Monitor the project schedule and manage changes.
6. Control Costs – Track project costs and manage changes to the cost baseline.
7. Control Quality – Monitor and manage quality standards and processes.
8. Control Resources – Monitor resource utilization and manage changes.
9. Monitor Communications – Ensure effective communication throughout the project.
10. Monitor Risks – Track identified risks, monitor residual risks, and evaluate the risk process effectiveness.
11. Control Procurements – Manage procurement relationships and performance.
12. Monitor Stakeholder Engagement – Track stakeholder engagement and adjust strategies as necessary.

Process Group: Closing

The Closing Process Group involves finalizing all activities to formally close the project or phase.

1. Close Project or Phase – Finalize all project activities and formally close the project or phase.

 Conclusion

Understanding these 49 processes is key to passing the PMP exam and becoming an effective project manager. Each process has its purpose and contributes to the success of a project. By breaking down these processes and familiarizing yourself with them, you’ll be better prepared to tackle PMP questions and apply this knowledge in real-world project management scenarios. 

FAQs

1. What are the five process groups in the PMP framework?

Answer: The PMP framework is divided into five process groups: Initiating, Planning, Executing, Monitoring and Controlling, and Closing. Each group encompasses specific processes that guide project management from start to finish.

2. How do the 49 processes in PMP relate to project management success?

Answer:  The 49 processes are integral to managing projects effectively. They cover various aspects, from defining project objectives and planning to executing tasks, monitoring progress, and closing the project. Mastering these processes ensures that all elements of project management are addressed, leading to successful project outcomes.

3. Why is understanding the ‘Planning’ process group crucial for the PMP exam?

Answer:  The Planning process group is critical because it involves setting up a detailed roadmap for how the project will be executed and controlled. It includes processes such as developing a project management plan, defining scope, and creating schedules, all of which are vital for guiding the project through its lifecycle.

4. How can I effectively memorize the 49 PMP processes?

Answer:  To effectively memorize the 49 processes, break them down into their respective process groups and knowledge areas. Use mnemonic devices, flashcards, and practice exams to reinforce your memory. Understanding how each process interrelates within its group can also aid in retention.

5. How do the Monitoring and Controlling processes ensure project success?

Answer:  The Monitoring and Controlling processes are designed to track, review, and manage project performance. They ensure that the project stays on track by monitoring progress, managing changes, and addressing any issues that arise. This proactive approach helps in maintaining control over the project’s scope, schedule, and budget.

Author: Varun Anand is the Project management expert, PMP mentor and a trainer at EduHubSpot. His Project Management institute (PMI) certification include Project Management Professional (PMP), PMI-ACP, PfMP, and CAPM. He has also done CSM certification from Scrum Alliance. Varun is an engineering graduate from the University of Maryland, Baltimore.

With over 10 years of experience in training students for PMP certification Exam, Varun is an internationally known Project Management speaker and educator. He has trained thousands of professionals, earning widespread respect in the industry. At EduHubSpot, he brings the practical side of Project Management to life, helping professionals master PMP from anywhere. He is also an experienced and renowned author.